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Digital Measures User Guide: Introduction to Digital Measures

Welcome! This manual is designed to help you navigate and utilize the powerful features of Digital Measures, a cutting-edge platform for academic institutions and professionals to manage, document, and showcase accomplishments.

Introduction to Digital Measures

Digital Measures is the University of Tennessee Health Science Center's central hub for faculty activity data and reporting. It is designed to help faculty members track their professional activities, streamline review processes, and support institutional reporting needs.

There are two phases of use in the system, onboarding and maintaining. If you are a new faculty member you will need to onboard your CV into Digital Measures. If you have a lengthy CV (more than five pages), speak with your direct supervisor to discuss the time frame needed for effective reporting. If you would like to use Digital Measures to generate your CV and have a lengthy CV, consult with the Digital Measures Administrator to discuss strategies for effective data entry.

Digital Measures is a secure, web-based application your institution uses to collect, manage, and report on faculty accomplishments. It stores details about your teaching, research, service, professional development, grants, awards, and more. UT Health Science Center relies on this data for accreditation, internal reporting, and review processes. By maintaining your profile in Digital Measures, you help ensure that your academic and professional contributions are accurately documented, consistently formatted, and easily accessible for both individual and institutional needs.

You are being asked to use Digital Measures so your activities can be captured in a centralized and structured area. This makes it easier for your institution to meet reporting requirements and for you to participate in processes like annual reviews without being asked to re-enter the same information repeatedly in different locations. When you keep your information current in My Profile, it becomes easier to tell your story on and off campus.

The most beneficial way to make the most of the system is by keeping your data current. Think of your profile in Digital Measures as your professional portfolio. This is not just for a single report or process. It is a structured record of your academic career. By keeping your profile current, you can:
• Generate tailored CVs for different audiences and opportunities.
• Reuse your data across reports, reviews, and submissions.
• Track the full scope of your teaching, research, and service activities.
• Reduce the time spent preparing materials when deadlines arise.
• Update your public-facing faculty web profile in real time.

Understanding Tasks & To-Dos

This area displays publications that the system has matched to you from Crossref, along with "Reviews" that require your attention. Each publication includes basic citation details and options to either approve or reject the matched publication.

The Complete tab in the Tasks & To-Dos section provides a summary of how Reviews and publications were handled. Each reviewed publication includes a label indicating whether the publication was: 

  • Added as New
  • Merged with an Existing Activity
  • Rejected (If the Show rejected publications toggle is set to ON) 
Note: Completed items are final and cannot be modified from this section. You may still edit approved publications or add new publications directly from your My Profile if needed. 

Matched publications will appear in the To Do tab of the Tasks & To-Dos section on your Home page. 

To review them: 

  1. Go to the Home page using the left-hand navigation menu.
  2. Navigate to the To Do tab within the Tasks & To-Dos section.
  3. Locate the publication cards displayed in the tab. Each card represents a publication matched to your Faculty Success account and a brief overview of it.
  4. Click the title of the publication to view it's details. 

Once you've reviewed the publication, it will move to the Complete tab. 

  1. Click the title of the publication to open the preview.
  2. Determine how to proceed if the matched publication is:
    1. New: Select Continue to Edit button to accept the match.
    2. Duplicate publication:
      1. Merge with an Existing Activity:
        1. Select the fields you would like to add to your existing publication along with any required ones.
        2. Click the Next button to move to the next step of the process.
        3. Review the duplicate publication.
        4. Click the Next button again to move to the next step of the process.
      2. Save as a New Activity:
        1. Select Save as New Record Instead.
        2. Click the Continue to Edit button.
  3. Make edits to the publication and complete information in any required fields as needed.
  4. Select Save & Add to Profile button to add the publication to your Faculty Success account. 

Once a publication is approved, it will move to the Complete tab and be listed in your profile. 

If a matched publication is unrelated to your work, rejecting it will remove it from your notifications. There are two ways to reject a matched publication: 

  • Without reviewing the details:
    • In the To Do tab, click Reject from the publication card.
  • After reviewing the publication:
    • Select Reject from the preview screen.
    • If the publication is a duplicate to one of your existing activities, select Not My Publication/Reject. 

System Integrations

Digital Measures has integrations with other web systems at UT Health Science Center. In order for information to be correct in Digital Measures, you will need to return to the source system to make edits.

  • Personal and Contact Information - DASH
  • Yearly Data - DASH
  • Sponsored Research - Awards - Cayuse
  • Sponsored Research - Proposals - Cayuse
  • UTHSC Course Instruction - Banner*

*Information is pushed into Digital Measures from DASH but is still free to edit/add.

Manage Your Activities

View step-by-step instructions

The "Add Activity" button is available from both the "Home" and "My Profile" views. This option opens a detailed view for creating new records, while the "Top Activities" section shows the six most frequently used screens. "All Activities" lists screens based on Main Menu categories, organized by general information and the four mission areas of UT Health Science Center (Teaching, Research, Clinical Care, and Service).

The "Search Activities" bar helps filter screens by keywords. Selecting an activity type opens the record editor for creating new records, with in-line validation for fields. Once saved, activities are added to the faculty’s "My Profile" view.

Entering New Activities

Selecting an activity type opens the record editor for that screen. You can then create the new activity record. Any field with an asterisk (*) is required for you to save the record. At least one date is required.

For activities that are/were only on one day, leave the start date blank and specify the end date. For activities that you started but have not yet presently completed, specify the start date and leave the end date blank.

Once the new activity is Saved, it is automatically added to the faculty’s My Profile view.

Finding and Viewing Entries

  1. Navigate to My Profile through the left navigation bar.

  2. Click the name of the activity screen where you want to view records. The name and order of activities on My Profile can be changed through the Customize Display button.

  3. To edit or view an entry, click the activity row from the summary screen table.

  4. If a specific field is selected, the editor will open with that field in focus.

Editing an Entry

  1. Click an entry row on the summary screen.
  2. The Edit Activity drawer appears on the right side of the screen.
  3. Edit any available fields within the record.
  4. Click Save. Always select one of the Save buttons at the top of the screen to preserve modifications. If you attempt to navigate away from a screen with unsaved changes, a warning message will display, asking if you want to return and save your modifications.​​​​

Deleting an Entry

  1. Select the checkbox next to the entry or entries that will be permanently deleted.
  2. Click the Delete button.

Copying an Entry

  1. Select the checkbox next to the entry.
  2. Click the Duplicate button.