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Digital Measures User Guide

Resources and faculty guides for Digital Measures

What is Digital Measures?

What is Digital Measures?

Digital Measures Login

Digital Measures allows faculty to record and track teaching, research and service activities. It also allows for the easy generation of reports for annual evaluation, reappointment, promotion, and tenure reviews.

  • Supporting faculty-related processes: Via paperless completion and processing of documents required for annual review, promotion, tenure, and enhanced performance review 
  • Highlighting faculty accomplishments: Via website portfolios, reports of faculty activities that include the aggregation of outreach, community service, and engagement
  • Documenting the entirety of faculty work/efforts/accomplishments: Via collection of information from all areas of the mission - teaching, research/scholarship, clinical care, service
  • Facilitating submission and storage of faculty information required for faculty credentialing, professional program and SACSCOC accreditation: Via ability for faculty, department, college, and/or campus upload and verification of licensure, certification, continuing education, professional development and other documentation
  • Decreasing duplicate/repeated requests for information from faculty: Via automatic CV generation, central ability to pull needed data on the part of departments, colleges, campus, or UT System
  • Supporting strategic planning and reporting: At departmental, college, and campus levels via customizable reporting
  • Extracting data for use in other systems: Such as UT System; SACS Faculty Roster; other professional accreditation faculty reporting

September 20, 2022 - Self Service Reports Data Entry and Review

When viewing a Self-Service Report (Document Style), users with access to Manage Data and/or users with their own activities will have additional tools available to them when selecting a specific report section. The Digital Measures vendor has added the ability to add new records and edit existing records from within the report preview.

We know that when you are proofing a document, it can be tedious to go back to Activities, find the screen, and then find the record that needs a correction. That’s why we’re bringing the editing tools right to your documents. This means that there is no question as to how a record will appear on a report as you are editing it - you can see the two side by side.

July 7, 2022 - Digital Measures Summer Sessions

April 6, 2022 - Workflow Updates - Downloading Submissions

The Digital Measures vendor has made some updates to Workflow Submission Downloads for review processes to enable a tidier offline experience.

Faculty Success - Main screen is the HTML submission file from an extracted submission downoad zip file, with an inset image of a corresponding CV document from the zip file that opened as a result of clicking on a PDF icon in the main file.png

When you download a submission, whether from the Workflow Tasks or Submissions areas, you'll see some updates to the main HTML file:

  • Clicking an inline document image for an uploaded file will now open the corresponding document from the (extracted) zip file.

  • All formatting styles are included in the HTML file itself! This means no more confusing, extra files that people might wonder what to do with.

  • The styles in the downloaded view better align with the submission view in your browsers.

These changes also move closer to the vendor's goal of enabling faculty to include past submissions in a current review process. We'll keep you posted as more progress occurs in the coming months!

February 8, 2022 - Summary Screen Updates - Compare and Merge

Easier and faster data entry shouldn’t come at the expense of data quality. The Digital Measures vendor has set out to make it easier for faculty, proxies and administrators to review records, identify gaps and duplicates, and resolve them. The first half of this solution - tabular/dynamic summary screens - arrived last summer (see below), to make it easier to review records at a glance, check for the most important elements, and fill gaps. Today we’re excited to deliver on the second part of our promise, regarding duplicate resolution, with Compare and Merge!

Faculty Success summary screen > check two presentation records > Compare > One row per field with data from each record in columns > Select data to keep from each > Preview and edit empty “Invited or Accepted?” field to be “Invited” > Merge > Verification prompt > OK > “Record has been saved” confirmation message

Faculty, proxies, and administrators alike can resolve duplicate records quickly with this new option on activity summary screens. You can:

  • Compare up to 6 records at once.
  • Scan through them side-by-side.
  • Choose which data to keep from each record.
  • Preview and edit further before you commit.
  • See immediate resolution.

Faculty Success summary screen table > Select Columns > Expand Authors/Editors/Translators section > check “People at Demo”, “First Name”, “Last Name” and “Role” options > Choose Display Option: select “First Three Rows” > Update > Scroll right to see 4 columns added with the first 3 DSA row values displayed in each one

 

The details stored in dynamic sub-answer sections (DSAs) - AKA those nested sets of sub-records on activity screens that capture lists of authors, editors, presenters, investigators, students mentored or advised, joint appointments and more - are key to understanding a record. Now you can include those details in your summary screen table. Plus, the horizontal mouse- and trackpad-based scrolling you see above is new today too!

November 15, 2021 - NIH Biosketch Update

The Digital Measures built-in NIH Biosketch screen and report now support the latest formatting and content requirements from the National Institutes of Health that they'll require starting Jan 25, 2022. To bring things into alignment, the Digital Measures vendor:

  • Added a new section to the NIH Biosketch screen where users can link to their related grant records, so it’s easier to reference ongoing and completed research projects in their Biosketch.

  • Updated help text on the “Personal Statement” field to reflect NIH’s intent behind this element of the Biosketch.

  • Updated the report to include the referenced grants and align the headers and formatting with the current standards.

October 22, 2021 - APPR Training

With the Annual Performance and Planning Review (APPR) launch date quickly approaching (December 1, 2021), we would like to invite all faculty members and evaluators participating in the process to attend one of our regularly scheduled APPR/Digital Measures trainings. The session will focus on how to complete the APPR process within Digital Measures and provide an opportunity to meet with a Digital Measures Administrator. Use the links below to register:

To see our full list of trainings, visit the "Get Assistance" page.

If you have any questions regarding the APPR process or Digital Measures, please email digitalmeasures@uthsc.edu.

August 24, 2021 - New Summary Screen Layout

We’re excited to share a new update from Watermark and Digital Measures that’s focused on making things easier for you! You’ll be able to quickly see which activities you’ve already captured, review activities for completeness, and be confident that what's in the system is as accurate and comprehensive as possible. We know you are busy, so the goal here is to save you time by making data management easier.

When you log in to the system and go to any activity screen, you will see some new options that give you more control over the view:​

  • A new spreadsheet-style layout makes it easier to review your records, avoid redundant work, and verify the completeness of your information.
  • Sorting, filtering, and search options help you pinpoint specific records that need additional information, so you can close gaps more quickly.
  • The ability to change which columns display gives you the power to focus on the elements that matter most for what you’re doing at that moment.

This quick video gives a sense of how easy these tools are to use.

It’s important to have your accomplishments and activities in Digital Measures for a number of reasons. Here, at UTHSC, this platform supports our annual reviews, your public-facing web profiles, and various accreditations. It’s key to your and our success to share your accomplishments and activities.

If you have questions, please email digitalmeasures@uthsc.edu.

August 13, 2021 - Faculty Success

Over the summer, Watermark renamed Digital Measures to Faculty Success, in an effort to more clearly articulate its core focus and how it supports us in recognizing achievement and inspiring progress. UTHSC will continue to use the name Digital Measures on our campus and will not be using the new name, Faculty Success.

In reaching out to let you know of this specific change, we hope to minimize any disruption it might cause. Beyond noting the information below, no action is needed from you.

What’s changing?

  • You will see the new name start to show up in the product itself, starting with updates to logos and text references.
  • Both the old and new product names will appear together for a period of time to ease the transition. We’ll update the Digital Measures User Guide periodically through the transition, although all of the how-tos and expectations noted there remain the same.

What’s not changing?

  • No workflows are changing, and you’ll continue to access and use this software just as you always have.
  • UTHSC will continue to use the name Digital Measures on campus.

Thank you for your understanding and adjusting to this change with us! If you have questions, please contact digitalmeasures@uthsc.edu