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Digital Measures User Guide: Descriptions and Definitions

Welcome! This manual is designed to help you navigate and utilize the powerful features of Digital Measures, a cutting-edge platform for academic institutions and professionals to manage, document, and showcase accomplishments.

Common Terminology

Activities: Central area of Digital Measures where faculty enter their professional accomplishments and review imported data. Other tools in Digital Measures rely on the information entered on this page.
Section: Grouped areas of the Activities page that are categorized to assist the faculty member, or proxy, with entering information
Screen: Hyperlinked areas of the Activities page where faculty can create records/items for each activity (e.g. publications, presentations, course instruction)
Record/Item: Each activity performed by a faculty member will be entered into the system individually to create a record
Reports: Tool to create various reports based on the information listed on a faculty member's Activities page. Other capabilities include the Self-Service Reporting Tool and Export Data (administrative users only).
Workflow: Tool used to seamlessly pass documents from one user to another. Most commonly used for the current and previous Annual Performance and Planning Review (APPR) process

Screen Descriptions

General Information

Screen	Description
Biography and Expertise	This screen captures information to display on your Faculty Web Profile.
Appointments at UTHSC	This screen captures a chronological listing of your professional academic and administrative work history at UTHSC (i.e. Instructor, Program Director, Chair, etc.). Any joint appointment in another division/department/college at UTHSC should also be listed here. Any historic or current positions held outside of UTHSC should be recorded on either the Work History screen or in the Clinical Care section.
Awards and Honors	This screen should be used to record any awards and honors for which you have been nominated or received in relation to professional or scholarly activities.
Consulting	This screen should be used to report any external consulting activities you have undertaken.
Degrees	This screen captures education leading to formal academic degrees and certificates. Formal postgraduate training such as Clerkship, Internship, Residency, and Post-doctoral Fellowship should be entered on the Graduate/Postgraduate Training screen. To update the information on this screen, contact digitalmeasures@uthsc.edu
Graduate/Post-Graduate Training	This screen captures formal postgraduate clinical and research training including Clerkship, Internship, Residency, and Post-doctoral Fellowship.
Faculty Development Activities Attended	This screen captures continuing education and professional development activities including: classes, conferences, faculty fellowships, faculty internships, formal coursework, seminars, workshops, and other professional development.
Licensures	This screen captures licensure required for professional practice within your discipline. You may attach a copy of the license. Board certifications should be added to the Certifications screen.
Certifications	This screen captures professional certifications relevant to professional practice within your discipline or obtained for other professional activities. You may attach a copy of the certification. Please signify “Board Certification” where appropriate.
Media Appearances and Interviews	This screen captures activities relating to the contribution of professional expertise in the media (Internet, magazine, newspaper, radio, or television).
Military Service	This screen captures service in any branch of the armed services (Air Force, Army, Coast Guard, Marine Corps, National Guard, or Navy).
Work History	This screen captures (1) general work history prior to appointment at UTHSC and (2) current activities such as visiting professorship or joint academic appointment at a non-UTHSC institution. Clinical care and other practice experiences should be included in the Clinical Care section. Courses taught at institutions other than UTHSC should be entered on the Teaching at Other Institutions screen.

Administrative Information

Screen	Description
Personal and Contact Information	You do not have access to modify the fields on this screen. If changes are needed, contact your department/division/unit administrative assistant or business manager to correct this information in IRIS.
Administrative Data - Permanent Data / Yearly Data	You do not have access to modify any of the fields on this screen. Ask your department’s administrative staff to correct this information in IRIS.
Annual Performance and Planning Review (APPR) Summaries	This screen captures the summation of your Annual Planning and Performance Review (APPR). To review documents related to your evaluation, select the Workflow tab on the top navigation bar.

Teaching/Mentoring

Screen	Description
Academic Advising	This screen captures a summary number of students advised at different levels. Only faculty with formal academic advising duties will use this screen. Advising activities outside of plan of study or course load should be added to the Mentoring screen.
Directed Student Learning (e.g., theses, dissertations)	This screen captures the directed learning and mentorship of individual mentees in a formal academic setting.
Mentoring	This screen captures mentoring activities outside of academic advising, including individual mentee details and hours spent annually. This may include mentorship of faculty members, students, or others.
Other Instructional Activities	This screen is for instructional activities not associated with official UTHSC courses. Scheduled course activities are recorded in the UTHSC Course Instruction screen.
UTHSC Course Instruction	This screen captures instruction delivered through scheduled courses in formal academic degree programs at UTHSC. Scheduled courses have a prefix, course number, and official title. These are courses that can be found in the program catalog. UTHSC teaching activities are imported for you from Banner and other official college or academic program records. Please review imported data and make any necessary revisions by opening the item record. Percent effort or hours should be entered depending on the requirements of your college or academic program.
Teaching Innovation and Curriculum Development	This screen captures non-published teaching materials developed for instruction within a formal course or academic program. Innovative activities, such as the introduction of computer applications and enhanced student learning activities, should also be included.
Teaching at Other Institutions	This screen captures specific courses by term and year taught at non-UTHSC institutions.

Scholarship/Research

Screen	Description
Biographical Sketch - NIH	This screen allows you to create an NIH Biographical Sketch in a custom template formatted to NIH standards. You may create multiple Biographical Sketch records on this screen. This may be valuable if you frequently apply for two different types of NIH grants, for example, and you wish to maintain two different sets of contributions which are tailored to each of those two grant types. You will be able to choose the corresponding Biographical Sketch based on this field when running the NIH Biographical Sketch custom report.
Biographical Sketch - NSF	This screen allows you to create an NSF Biographical Sketch in a custom template formatted to NSF standards. You may create multiple Biographical Sketch records on this screen. This may be valuable if you frequently apply for two different types of NSF grants, for example, and you wish to maintain two different sets of contributions which are tailored to each of those two grant types. You will be able to choose the corresponding Biographical Sketch based on this field when running the NSF Biographical Sketch custom report.
Sponsored Research - Proposals	The proposals screen captures all grant proposals, submissions, and/or applications for UTHSC faculty. Data in this screen are imported from the Cayuse system maintained by the Office of Research. Please review imported data and request any necessary revisions by contacting the Digital Measures Administrator at digitalmeasures@uthsc.edu.
Sponsored Research - Awards	The awards screen captures all grant awards and sponsored project agreements for UTHSC faculty. Data in this screen are imported from the Cayuse system maintained by the Office of Research. Please review imported data and request any necessary revisions by contacting the Digital Measures Administrator at digitalmeasures@uthsc.edu.
Intellectual Property (e.g., copyrights, patents)	This screen captures intellectual property, including copyrights and patents.
Presentations	This screen captures lectures and presentations, typically delivered at conferences, and to audiences that are not regular students, departmental colleagues, or part of a formal curriculum. Conference posters or presentations included in conference proceedings, but that have not been subsequently published in a scholarly journal, should be entered here. Abstracts that have been published in a scholarly journal should be entered on the Publications screen.
Publications	This screen captures professional published scholarly work including books and book chapters, cases, editorials, instructional material, journal articles, multimedia, and position statements. Journal articles can be imported from a variety of formats, including PubMed and Scopus, among others. Please contact your College’s library liaison or Digital Measures Administrator at digitalmeasres@uthsc.edu for assistance.
Other Research Activity (Non-Cayuse)	This screen captures research at UTHSC that does not go through the Cayuse system, including funded or unfunded scholarly activity.

Clinical Care

Screen	Description
Clinical Leadership	Clinical Leadership may include clinical roles involving service planning, coordinating, delegating supervision, or facilitating guidance of a clinic team, health professionals, and/or support staff. This screen captures positions of clinical leadership you have held, such as: Head of a clinical team Chairperson of a committee at a clinical site Director of a clinical service Other leadership activities in a clinical setting Activities may also include personnel tasks focused on patient satisfaction or health care delivery improvement.
Clinical Care and Other Practice Experience	This screen captures clinical/patient care provided in any type of setting, including inpatient, outpatient, community-based, or other setting.
Clinical Instruction	This screen captures instruction (such as clinical supervision, evidence-based presentations, grand rounds, inpatient/outpatient attending, simulation, workshop) delivered to students (undergraduate, graduate, professional), residents, fellows, and other licensed healthcare providers. If not conducted in a clinical environment, activities such as lab instruction, mock boards, and participation in simulation activities should be entered on the Other Instructional Activities screen. Clinical instruction with a course number should be entered on the UTHSC Course Instruction screen.
Clinical Service	This screen captures information about your service responsibilities (e.g. member of a committee, vaccine distribution, and other philanthropic tasks) that are primarily related to clinical care or occur in a clinical environment.

Service

Screen	Description
University	This screen captures service undertaken at any level at UTHSC or the University of Tennessee System, such as committee positions and administrative responsibilities.
Professional	This screen captures non-UTHSC activities and leadership positions for professional organizations, committees and clubs. Membership within these organizations needs to be entered under Professional Memberships in the General Information category.
Public	This screen captures activities performed for the benefit of the public or public organizations or that can be classified as outreach and, in that case, does not fall under the category of clinical, university, or professional service.