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Digital Measures User Guide

Resources and faculty guides for Digital Measures

Instructions: Run Reports

How to Run Reports

UTHSC CV, Annual Activity Report, etc.

 

Step 1: Navigate to Reports Section and Choose Desired Report

  • On the top tool bar select Report
  • Choose your desired report from the list. Some reports are automatically included with Digital Measures, some have been specifically designed for use by UTHSC.
  • Those you will likely find most helpful are:
    • Annual Activity Report – a general version of the annual review report
    • College-specific annual reports – reports created specifically for each college to fit their reporting needs
    • NIH and NSF Biographical Sketch – will require first filling out information on the Biographical Sketch screens
    • UTHSC CV – created with the official UTHSC CV template

Step 2: Configure and Run Report

  • Make sure you select a Date Range that meets your needs, the default is the current calendar year
  • If you have departmental or college level permissions, under Whom to Include select the account(s) for which you would like to run the report
  • Select your preferred File Format
    • If you would like to potentially make edits, select Microsoft Word
  • Select Run Report

UTHSC CV Guide

UTHSC CV Guide

The attached document is designed to guide you through the structure of the UTHSC CV report in Digital Measures. While the section names are not always directly correlated to the screens in Digital Measures, this guide will show you how to locate the appropriate section/screen in Digital Measures to make any necessary changes.

Report Descriptions

Report Name 

Descriptions 

Academic Degrees Earned 

Pulls the degree credential information from the Degrees screen on the Activities page. Available to administrative users. 

Annual Planning and Performance Review (APPR) Summaries 

This report groups together faculty APPR information entered under the workflow tab. The screen and the report do not include any documents, only what was entered into individual fields on each faculty member’s workflow. 

Awards and Honors 

Pulls the award/honor name and sponsoring organization from the Awards and Honors screen on the Activities page 

College of Dentistry Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

College of Graduate Health Sciences Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

College of Health Professions Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

College of Medicine Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

College of Nursing Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

College of Pharmacy Annual Report 

Pulls a comprehensive list of faculty activities throughout a given year. Primary use is Annual Performance and Planning Review (APPR). The report is designed for the unique reporting needs of the college. 

Contracts, Grants and Sponsored Research by Faculty 

Pulls full citations of Sponsored Research - Awards imported from Cayuse.  

*This report will be updated soon, as we’re working on a redesign of this screen to better showcase faculty research activities. 

Course Evaluations 

If you have uploaded a document under the Course Evaluations field within the UTHSC Course Instruction screen, this report will create a table that links to the document. By running this report, you may select the select the link to download the file for review. 

Faculty Directory 

Pulls from Yearly Data and Personal and Contact Information screen. Lists Name, E-Mail, Office Address, Office Phone Number, and Rank. 

General Service by Faculty 

Pulls from all screens listed under the Service section: University, Professional, and Public. 

*Does not include Clinical Service 

Goals, Assignments and Evaluation Report 

This report was designed to assist faculty pulling their goals and assignments out of Digital Measures into a single report.  

This process was useful for this year’s APPR process but will be removed since all documents now live in Workflow. The template for this report is available on our User Guide to assist in easy compiling of set goals and assignments. 

NIH Biographical Sketch 

This report allows you to create an NIH Biographical Sketch in a custom template formatted to NIH standards. You may create multiple Biographical Sketch records on the NIH screen on the Activities page. 

NSF Biographical Sketch 

This report allows you to create an NSF Biographical Sketch in a custom template formatted to NSF standards. You may create multiple Biographical Sketch records on the NSF screen on the Activities page 

NSF Collaborators & Other Affiliations Information 

Pulls from various screens (Work History, Consulting, Professional Service, Degrees, Directed Student Learning, Awards, Other Research Activity (Non-Cayuse), and Publications) to include specific criteria and creates a template for external use. 

Presentations by Faculty 

Pulls a full list of presentation citations from the Presentations screen on the Activities page. 

Publications by Faculty  

Pulls a full list of publications citations from the Publications screen on the Activities page. Groups citations by “Refereed Journal Articles” and “Other Intellectual Contributions”. 

Tip: For the publications to sort properly within any DM report, confirm that your entries on the Publication screen have “Was this Peer-Reviewed of Refereed?” checked “Yes” or “No” 

Sponsored Research - Cayuse Proposals by Faculty 

Pulls full citations of Sponsored Research - Proposals imported from Cayuse.  

*This report will be updated soon, as we’re working on a redesign of this screen to better showcase faculty research activities. 

UTHSC CV 

This report template is designed to replicate the standard UTHSC CV set forth by the university. 

Tip: Rather than focusing energy on maintaining two CVs, one personal and one for UTHSC, enter your professional activities in Digital Measures to allow an easy generation of the UTHSC CV format. 

UTHSC Course Instruction 

Pulls UTHSC course information into a table including course name/number, number of credit hours, number of participants (enrollment), and the name of the instructor. This report is grouped by term and pulls directly from information listed on the UTHSC Course Instruction screen on the Activities page. 

Instructions: "Proxy Activities Report"

How to Run the "Proxy Activities Report"

(Formerly the "All Activities Report") 

This is a report that faculty may run for themselves, individually, or that administrators may run to see how faculty are doing in terms of entering their data.

This report gives a rough, sometimes unformatted view of all the data that are in each faculty member’s Digital Measures profile - whether pre-populated by official systems of record (IRIS, Banner, Cayuse) or entered by or on behalf of the faculty member. 

It provides a quick way to scan for areas that have no information, for items that are incorrect, and for typographical errors.

 

Start

  • On the top tool bar select Report
  • Select the "Proxy Activities Report" from the list
  • Select “Options”

 

For Regular Faculty Accounts (i.e. most faculty)

  • To download the report, select either "PDF" or "Word"
  • Note: Make sure to include "Blank Selections" - this will allow you to more easily identify gaps in your activities or areas that need attention.

 

For Administrator (e.g. chair, dean, chief) or Proxy Accounts (i.e. have access to groups of faculty)

  • Choose which individual faculty or group of faculty by selecting "Group"
  • Set the scope of either "Individual" or group (e.g. Department)
  • Make your "Selection" of the group or individual from the drop-down list
  • Click "Add"
  • Expand “Options” under the “Add” button and slide the toggle to “Include” “Blank Sections”. This will allow you to more easily identify gaps in your faculty(ies)’s activities or areas that need attention.
  • "Export PDF" or "Export Word"