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Digital Measures User Guide

Resources and faculty guides for Digital Measures

Instructions: Import Publications

How to Import from Third Party

PubMed, Scopus, ORCID, and Crossref


Step 1: Select the Import Tool

  • Click on the Publications screen. Select the Import button.
  • Once on the Import Publications screen, select Import from Third Party. Choose your service (PubMed, Scopus, etc)

Step 2​: Set the Search Criteria

Note: Searching by Name often retrieves too many results.

  • Change the search criteria by clicking the drop down list. Try:

    • PMID:  It is the unique identifier number (e.g., PMID 25143306) used in PubMed for each article. If you have a list of your PMIDs you may list them all separated by a space to do a batch import (e.g., 25143306 25414947 30778747 29162146).

    • Author Identifier: May be an ORCID, Scopus Author ID, an International Standard Name Identifier (ISNI), or from the Virtual International Authority File (VIAF).

  • Add additional criteria by selecting Add Search Criteria.

  • Delete search criteria by clicking on the trash can to the right of the field.

Step 3: Run the Search

  • Click the Search button below your criteria.

Step 4: Select and Import Items

  • To review the record prior to importing click on the green link title.
  • Click the check box to the right of the items you would like to import.
  • Click the Continue > button located at the top of the screen.

Note: If your search returned too many results or you did not find the record(s) you were looking for you can further refine your search by selecting the modify your search link at the top of the screen.

Step 5: Handle Duplicates

  • Digital Measures will automatically detect records that might already be in the system to prevent importing duplicates.
  • For each of the potential duplicate records select Skip or Import. If there are multiple records use the arrows at the top of the display to navigate through the list.
  • Once you process your duplicate records click the Continue > button at the top of the page.

Note: It is possible that the publication you are importing has more complete information than a previous upload, as below, in which case you will want to Import the new publication.

Step 6: Review Authors

  • Digital Measures will automatically compare your co-authors with those in the system and suggest possible matches. Review the matches and reconcile as needed.
  • Possibility 1: One name matched to multiple accounts in Digital Measures. Click Select correct user account. If one of the listed accounts matches the author, select that name.
  • Possibility 2: The name(s) matched to only one account in Digital Measures. If this is not the correct author, click Select a different user account.
  • Possibility 3: Digital Measure missed a name that you know has a UTHSC user account. Select Match to a user account and locate the correct account.
  • Click Continue when you are finished reviewing author names.

Step 7: Review and Finish

  • The final step allows you to review the records that you are about to import into your Publications screen. Use < (reverse) and > (forward) to move through the records.
  • Click Finish Import.
  • Click Import.

Note: Once on your publication screen you can remove any erroneous uploads by checking the box next to the publication and clicking the trash can icon.

How to Import from a BibTeX File

Google Scholar, EndNote, Zotero, RefWorks, MyNCBI, Medeley, and HeinOnline

Note: If you have MyNCBI, please follow the "My NCBI" instructions to first convert you bibliography into a BibTeX file from EndNote

Step 1: Navigate to your citation manager and export BibTeX file

  • EndNote
  • Google Scholar
    • Visit
    • Navigate to My profile in the top right corner
    • Select the articles you would like to import by clicking the check box next to each item
    • Select EXPORT and BibTeX​​
    • If you export does not automatically download, right click (or Ctrl + click on Mac) anywhere on the page and select Save as...
  • Zotero
    • Visit
    • Navigate to your Library and locate the appropriate citation folder
    • Select the articles you would like to import by clicking the check box next to each item
    • Select the export icon and BibTeX

Step 2: Upload BibTeX file to Digital Measures and Review

  • Visit and login with your NetID and password
  • Navigate to Activities
  • Under the Scholarship/Research section, navigate to Publications
  • Click the Import button
  • Under Import from a BibTeX file click Choose file...

Step 3: Handle Duplicates

  • Digital Measures will automatically detect records that might already be in teh system to prevent importing duplicates
  • For each of the potential duplicate records select Skip or Import. If there are multiple records use teh arrows at teh top of the display to navigate through the list.
  • Once you process your duplicate records click the Continue > button at the top of the page.


How to Convert My NCBI to BibTeX file with EndNote

PubMed My NCBI, EndNote


Step 1: Download My NCBI Bibliography

  • Login to My NCBI and open My Bibliography
  • Select All and click Download as Text (NOT MEDLINE format)

Step 2: Open EndNote and Import Bibliography File

Note: EndNote is offered to UTHSC faculty free of charge. Please visit for download and user instructions.

  • Open EndNote. On the top menu, under File select Import and File... .
  • Choose your My NCBI Bibliography file and select PubMed (NLM) as the import option. Click Import.
  • All the references in My Bibliography will be imported into EndNote.

Note: if you already have citations in EndNote select Discard Duplicates from the Duplicates section before importing.

Step 3: Export BibTeX File

  • On the top menu, under Edit select Output Styles and Open Style Manager.
  • From the EndNote Styles list locate and select BibTeX Export to add it to export format options.
  • On the top menu, under File select Export.
  • Select a Save in location you will be able to find (such as files, downloads, or desktop).
  • Under Output style select BibTeX Export from the drop down menu.
  • Click Save.


Step 4: Follow The BibTeX import instructions in the "Google Scholar, EndNote, Zotero" Section

(next section)

How to Manually Enter Data from Existing CV

Note: before manually entering all citations it is worth trying the methods outlined in the "PubMed, Scopus, Web of Science, CrossRef" section.


If your CV is saved as an editable text document, such as Word (.doc or .docx) or plain text (.txt) you can use a tool in Digital Measures called the PasteBoard to make copying your data over a little simpler.


Open the PasteBoard

  • Login to UTHSC Digital Measures and navigate to Activities and Manage Activities
  • At the top right of the screen you will see a button labeled PasteBoard
  • Clicking this button will open a yellow notepad at the bottom of your screen from which you can copy and paste sections from your CV
  • This notepad will follow you as you navigate to different screens


Import Method Flowchart