Digital Measures User Guide

Navigating to Workflow

The APPR process will begin once you receive an email from Digital Measures (Watermark) letting you know that it is time for you to submit your materials for review. 

• You will be able to navigate to Digital Measures from this email, but you may also log in to Digital Measures as you normally would. Once logged in select “Workflow” on the top navigation bar. 
• Your Faculty Submission step will be waiting for you in your Digital Measures Workflow task "Inbox". 

If you do not receive an email from Digital Measures, please inform the UTHSC Digital Measures team by emailing digitalmeasures@uthsc.edu 

Digital Measures Email Notifications

The APPR process will begin when you receive an email from Digital Measures letting you know that it is time to submit your materials for the annual review process. If clicked, the “SUBMIT REVIEW MATERIALS” button in the email takes the faculty member directly into their APPR Workflow. Faculty may also access their APPR Workflow by logging into Digital Measures and then selecting the Workflow tab from the top navigation bar.

Important: This email is not from our UTHSC Digital Measures team, but is an automatically generated email from the Digital Measures platform. 

Sender: notifications@watermarkinsights.com

Downloading Submissions

Faculty members or evaluators may want to download a performance review from Digital Measures for use in other faculty processes. Faculty members may access their previous year's workflows in the "History" section of the "Workflow" tab, then follow steps 3 and 4 below.

Workflow Assistants and Evaluators:

1. Log in to Digital Measures and select Workflow->Submissions.
2. Select the workflow from the table by selecting the faculty member's name. If you need to access 2020 or 2021 evaluations, remove the "Open" filter in the top left-hand corner of the table. The first column in the table, "Template", will clarify whether you are accessing a 2020, 2021, or 2022 APPR.
3. Once the workflow is open, select the download button in the top right-hand corner of the screen.
   1. This option downloads a zip file to your computer's "Downloads" folder.
      1. 
4. Double-click to open the zip file.
   1. Step00_Files includes documents submitted by the faculty member (annual report, goals appraisal/proposal, recent CV)
   2. Step01_Files includes documents submitted by the evaluator (narrative summary, improvement plan, etc.)
   3. HTML link: Double-click to open. This link will open a tab in the browser. The link can be saved/printed from this browser tab. 

Evaluation Screens 2019 - Retired

It is no longer required, or possible, for faculty to enter their Goals and Assignments onto the Activities page in Digital Measures. In fact, you will notice that the Evaluation screens are now read-only or no longer visible. If you would like to access your 2019 annual review, or any other relevant documents, you may open the Percent Effort Allocation and Performance Rating screen to view or download.

Recalling Faculty Submission in Workflow

To recall your submission from the Evaluator step in the Digital Measures workflow:

1. Log in to Digital Measures and select the Workflow Tab on the top navigation bar to acess your Workflow "Tasks".
2. Under this section, you will see your "Inbox" and "History". Select the name of the Workflow you would like to recall in the "History" section to open.
3. Select the "Recall" button in the top right-hand corner of the screen. Your Workflow will return to your "Inbox" for you to complete or revise. Once complete, select "Actions"►"Submit to Evaluator".

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